RIGHT TO KNOW POLICY

      
Subject

PUBLIC RECORDS POLICY

Date05/30/11 Number11-01-01
References

Right to Know Law, PA. Title 65, Sec. 66.1 et seq.;   PLEAC 4.11.1;  CALEA 82.1.1.d.

 POLICY 

It is the policy of the York Area Regional Police Commission (police department) to provide public records in accordance with the Right to Know Law 2008, Feb. 14, P.L. 6. No. 3, effective Jan. 1, 2009.  Title 65 P.S. Sec. 66.1 et. seq. as amended.  Pursuant to the requirements of the Law, the police department has adopted this Public Records Policy.

As a law enforcement agency, the police department must be careful pursuant to the requirements of the Law to balance the need to conduct effective investigations, the need to maintain the confidentiality of its investigations and the need to protect the innocent who happen to be subject to investigation. It is the intent of the police department to comply with the spirit and the letter of the Law.  

REQUEST PROCEDURE AND COSTS

 

1.         Requests must be made in writing on the form supplied by the police department.  They may be submitted to the police department in the office of the Chief of Police or his designee by mail or in person. 

2.         The request should be sufficiently specific as to permit identification of the records in fact sought. 

3.         Inspection may be made during regular business hours, Monday through Friday at the headquarters of the police department.

 FORMS ARE AVAILABLE AT THE POLICE DEPARTMENT OR AT THE WEB SITE          www.yapd.org

            Right to Know Appeals available at                                          openrecords@state.pa.us

 

YORK AREA REGIONAL POLICE DEPARTMENT

ADMINISTRATIVE FEES

 

POLICE REPORTS

                             Report of 5 pages or less                                        $   5.00

                                    Each additional page                                  $     .25

                                    Accident Report                                         $ 15.00

 

REPRODUCTION OF PHOTOGRAPHS

                        COLOR

                                    3” X 5”                                                         $ 1.00

                                    4” X 6”                                                         $ 2.00

                                    5” X 7”                                                         $ 3.00

                                    8” X 10”                                                       $ 6.00

 

            CONTACT SHEET    4” X 5”                                             $ 5.50

                                                   8 X 10                                            $11.00

 

REPRODUCTION OF AUDIO RECORDING                                           $15.00

REPRODUCTION OF VIDEO RECORDING                                           $25.00

 

Copying of documents that are not of a size that can be copied by the equipment at hand. In such instance, the charge shall be actual cost plus 10% for labor.

Electronic documents will be converted to hard copy upon request at a cost of $.50 per page.  Electronic transfer of a document shall be $2.00 unless the transfer requires more than 15 minutes of employee time, at which point the hourly cost to the Police department of the employee in charge of electronic transfers shall be charged to the nearest quarter hour increment.  To the extent the requester has sought information that requires more than 30 minutes to compile irrespective of the format, the hourly cost to the police department of the employee performing the work shall be charged to the nearest quarter hour increment. 

Certification of documents shall be made at a charge of $1.00 per document plus notary fee. 

Postage costs shall be the responsibility of the requester. 

Prepayment may be required for all information requested that is projected tocost more thanone hundred dollars ($100).