Meeting Minutes 4/10/14



APRIL 10, 2014


A public meeting of the York Area Regional Police Commission was held on Thursday, April 10, 2014 at the York Area Regional Police Building, 33 Oak St., York, PA 17402. 

Those present were Albert Granholm, Commissioner, Jo Anna J. Shovlin, Commissioner, Carl Dallmeyer, Commissioner, Paul Knepper, Commissioner, Rodney Sechrist, Commissioner, Ronald Smith, Commissioner, Thomas Gross, Chief of Police, Steven Hovis, Solicitor and Tracy Fleming, Business Administrator. 

Commissioner Granholm called the meeting to order at 6:00 pm. 

Pledge of Allegiance. 


There were no public comments. 


Commissioner Shovlin made a motion to approve the March 13, 2014 minutes, seconded by Commissioner Dallmeyer, motion carried.   


The Chief stated there was a letter received from the York Area Regional Police Association to the Commissioners stating their intention to begin collective bargaining.  The current contract expires at the end of 2014.  It lists their bargaining committee.  There is also a correspondence from the Attorney General’s office in response to the Chief’s letter concerning Project ChildSafe.  A correspondence was received from the PA Commission on Crime and Delinquency regarding the Victims Compensation Assistance Program.       


The Chief stated he would like to update the hiring list because of the retirements we have had.  He would like to have some candidates ready if we would consider hiring in mid-year.  Since we are down so low in officers, he would like to make replacements quickly.  A number of the applicants are already Act 120 trained.  He believes there is a provision in the Civil Service Commission that we can select from the Act 120 applicants.  The Chief asked the Commissioners if he could consult with the solicitor on the possibility of selecting from the Act 120 applicants.  There was a discussion on the Act 120 training.  The Chief stated the new officer would still have to go through the field training plus one year of probation.  The Commissioners are fine with the Chief updating the list.    


The Chief stated he did not have anything new to report on any of the three contracts since the last Commission meeting.  Commissioner Granholm stated the contracts have been drafted.  Dallastown Area School District has agreed with theirs in principal.  There are still a few items going back and forth that need addressed.  He said Red Lion Borough and Dallastown Borough contracts should be out to them in the next week or so.      


Grants – The Chief advised the Commissioners that we did receive notice from the US Justice Department the Bulletproof Vest Partnership Grant has been renewed for the federal fiscal year.   

The Chief told the Commissioners that we received a call from the financial department of York City that we still have JAG (Justice Assistance Grant) funds available for Feet on the Street.  The Chief reviewed the JAG grant procedure with the Commissioners.  He said the Justice Department asks you to partner with other municipalities receiving funds so that municipality is a pass thru entity.  This Grant we partnered with York City.  In a previous JAG grant we partnered with York County.  He stated in 2010 we received approximately $16,000 for Feet on the Street which we spent.  He stated there is approximately an additional $12,000 that can be used for Feet on the Street which we were not made aware of.  This is a 2011 Grant which we need to use by October 2014.   

Monthly Reports – Commissioner Dallmeyer stated that he met with Tracy Fleming on Monday morning to review the financial statement format.  He advised the Commissioner they discussed the presentation of the reports.  He stated Tracy Fleming had a lot of ideas and did a good job of putting the reports together.  Commissioner Granholm asked for a copy of the budget breakout by month.  Commission Granholm reviewed the reports received with the audience.  The Chief advised the Commissioners that Miscellaneous Receipts was already over the budgeted amount.  This is due to the money received from the sale of the K-9.  Commissioner Granholm questioned why the payroll was not showing a larger amount under budget since we had officers leave.  The Chief stated we will review and let him know.       

Approval of Expenses for March 1 – 31, 2014 – $495, 871.64

Commissioner Granholm asked for a motion to approve the expenses for March 1 – 31, 2014 in the amount of $495,871.64.  A motion to approve the expenses was made by Commissioner Shovlin, seconded by Commissioner Dallmeyer, motion carried.   

The Chief advised the Commissioners the wrong amount was approved for the January expenses.  It should be $755,109.19.  Commissioner Granholm asked for a motion to approve the corrected expense amount for January 1 – 31, 2014 in the amount of $755,109.19.  A motion to approve the expenses was made by Commissioner Dallmeyer, seconded by Commissioner Shovlin, motion carried.   

K-9 Funds – The Chief advised the Commissioners that Tracy Fleming has identified all the funds that were received for the K-9 donations.  The total amount is $22,132.74.  We would like to open a separate bank account at Metro Bank just for the K9 funds.  A motion to create an account for the K-9 funds was made by Commissioner Shovlin, seconded by Commissioner Granholm, motion carried. 

Review of proposals for auditing services

There was a brief discussion on the auditing proposals.  Commissioner Granholm made a motion to accept the auditing proposal submitted by Kochenour, Earnest, Smyser & Burg in the amount of $5,100 for 2013, $5,150 for 2014 and $5,150 for 2015, seconded by Commissioner Dallmeyer, motion carried.     


Attorney Hovis had no actions to report on tonight.  He thanked Commissioner Granholm and the Chief for meeting with him and bringing him up to speed on a few issues.   



The Chief advised the Commissioners there were three deaths by drug overdose in one month.  There was a discussion on the heroin epidemic.  Commissioner Granholm questioned the use of Narcan which can save the life of someone overdosing on heroin.  He asked the Chief if police departments are using it.  The Chief updated him on the use of Narcan.  He stated normally the EMS arrives when we do and they can administer it.  He stated we could not administer the drug because we are not trained to do this.  There are not any police departments in Pennsylvania doing it now.  There is legislation introduced that would allow local police to carry it.  There are questions on the liability of administering, who would pay for it and who would pay for the training.  

The Chief updated the Commissioners on the two cars approved to be purchased at last month’s meeting.  He informed them the wrap cost was not included in the cost which is $1,300 apiece.  We also discovered there is a need for one siren which will not fit because of the new style.  So we need to add one siren which is $1,050.  The Chief stated Car #12 was in an accident.  This is one of the new cars it is a 2013 with a little over 30,000 miles on it.  We are not sure at this point if it is totaled or not.   

The Chief informed the Commissioners we are scheduled for the Accreditation assessment on June 5 and 6.   We are required every three years to have a new assessment.  The Chief reviewed the accreditation process.  They normally have an exit interview on the last day.  The Commissioners are welcome to attend.  He informed the Commissioners that he is a charter member of the PA Law Enforcement Accreditation Commission.  It was established in 2000.  At their last meeting, he was appointed Chairman of the Commission.  He said this should reduce his time commitment because he will not be able to do assessments as Chairman. 

The Chief stated there was an Annual Report given to each Commissioner.  He did finally get the 911 data from the County to finish the report.  He reviewed some of the data in the report.       


Commissioner Shovlin had no comments.  

Commissioner Knepper had no comments. 

Commissioner Dallmeyer thanked Tracy Fleming for meeting with him on Monday. 

Commissioner Sechrist thanked Al and Jo Anna for trying to straighten this whole mess out.  He hopes it continues forward instead of being negative like it has been the last two years.   

Commissioner Smith had no comments. 

Commissioner Granholm informed the Commissioners that he met with the new representative from Benecon, Jonathan Ebersole.  He would like to have Benecon give a presentation at the May meeting.  They would go over everything that goes into the healthcare coverage, what drives the cost and give us recommendations on ways to save money.  Commissioner Granholm would like to open the presentation to any of our municipalities and any of the police officers that would like to come, so we will all have the same information and understand where healthcare costs are going.  It would be a 15 minute presentation.  ConnectCare3 will also give a brief presentation.  This is a service offered to any one that is covered.  You can call them and they will help you navigate through the whole process of getting the appropriate care.  He stated this is a great benefit.  Commissioner Smith asked that Officer Mark Price specifically be invited to the meeting since he is the President of the Association.  Commissioner Granholm informed the Commissioner that he and the Chief met with the Dallastown Area School District.  One item that came up not related to the contract was the DARE Program.  The District is considering eliminating the DARE Program.  It is the Drug and Alcohol Resistance Education program. It does a wonderful job and is given to the sixth graders.   

Commissioner Sechrist stated he is sorry to interrupt but he forgot to ask a question.  He wanted to know how many officers are on sick leave and how are they covered by overtime.  He said apparently we have had several injuries.  There is one officer with a workers’ compensation injury and he is not on sick leave but limited duty.  He is working full time on station.  He takes care of incidents received over the phone and handles follow ups for parking complaints.  One officer was injured off duty with a broken ankle.  He is also doing limited duty.  There is one officer on an extended sick leave.  We cover that on overtime on an as needed basis because we have a minimum number of officers that we need to place into our patrol posts.  It varies according to the time of day.  If we do not meet that requirement then we bring people in on overtime.  There are days when we do not need to bring in officers on overtime because we still have enough staff.  We were fortunate with the officer in the crash; he was able to return to duty immediately.  Commissioner Granholm inquired if the two new officers were off of probation yet.  The Chief said they are not.  One will be in July and the other will be in November.  Commissioner Knepper asked the Chief when replacing sick officers do you ever use the Detectives out on patrol.  The Chief informed him we do not.  They are very busy with these heroin overdoses, drug activity and two ongoing homicide investigations.  He said it would just replace one problem with another problem.       

The Commission recessed for an executive session at 6:50 pm to discuss contract and personnel issues.  

The Commission reconvened at 7:45 pm. 

A motion was made by Commissioner Granholm to have the Solicitor advance the contracts to Dallastown Area School District, Dallastown Borough and Red Lion Borough and the Commission approves the terms and conditions of those contracts, seconded by Commissioner Shovlin, motion carried.   

A motion was made by Commissioner Dallmeyer to adjourn the meeting at 7:46 pm, seconded by Commissioner Granholm, motion carried. 

Respectfully submitted and recorded by, 



Tracy L. Fleming

Business Administrator 



May 8, 2014                                        June 12, 2014                         July 10, 2014   

August 14, 2014                                 September 11, 2014               October 9, 2014

November 12, 2014                            December 11, 2014                January 8, 2015


Others Present:

Robert Steele

Tina Frutiger

Bob Frutiger

Gary McBrien

Tony Musso

Walt Hughes

Dianne Price

Elizabeth Heathcote