Meeting Minutes 8/8/13



AUGUST 8, 2013


A public meeting of the York Area Regional Police Commission was held on Thursday, August 8, 2013 at the York Area Regional Police Building, 33 Oak St., York, PA 17402. 

Those present were Albert Granholm, Commissioner, Paul Redifer, Commissioner, Rodney Sechrist, Commissioner, Ronald Smith, Commissioner, Thomas Gross, Chief of Police, and Tracy Fleming, Business Administrator.

 Commissioner Granholm called the meeting to order at 6:00 pm.

 Pledge of Allegiance.


There was no public comment.


Commissioner Sechrist made a motion to approve the July 11, 1013 minutes, seconded by Commissioner Redifer, motion carried. 


The Chief had no current correspondence but wanted to discuss an old correspondence from the Police Association.  He said as he recalls the Commission was going to meet with the Association to discuss the letter.  Commissioner Granholm stated they do plan on meeting with the Association but they are still waiting for a response from Red Lion Borough.  The Chief will communicate this to the Police Association. 


Felton Borough – The Chief stated he met with the Mayor and Secretary of Felton Borough.  He introduced Mayor McBrien who was in attendance at the meeting.  The Chief gave them a new agreement for five years.  Their current agreement is for three years.  They will present this agreement to their Council.  The Chief stated they also had a discussion on hours and that the Borough is in a high excess of hours.  The Chief is planning to attend the September 9, 2013 meeting at Felton Borough.  He will review the hours information with the Council members.  Mayor McBrien thanked the Chief for coming down and discussing the agreement with them.  This will help them with the budget process.

 Red Lion Borough – The Chief had nothing new to report on this issue.  Commissioner Granholm stated he did have communication from the Borough Manager and unfortunately they were unable to discuss the proposal at their last meeting.  This was due to some members not being in attendance.  It is scheduled to be discussed in the executive session at the Monday, August 12, 2013 meeting.  Commissioner Redifer inquired if they have been presented with a proposal.  Commissioner Granholm stated they have been.  There was a discussion on putting the proposal in writing.    

 Dallastown Area School District – The Chief informed the Commissioners that he and Commissioner Granholm had a telephone conference with Attorney Rehmeyer, attorney for Dallastown Area School District.  The School Board is still discussing the contract which will expire August 31, 2013.  There was a brief discussion on the contract expiring. 


There was no report.


Grants – Nothing new to report. 

 The Chief stated that he did not have anything specific to report and asked if there were any questions.  He stated he did not have a draft budget to present but is hoping to have a document for the September meeting with some of the estimates.  Commissioner Granholm inquired about some of the items being close to the budgeted amount.  The Chief stated some are a onetime purchase during the year.  The Chief stated the one line item of concern is Legal Fees.  He also said Capital Purchases will be adjusted for Grant funds not yet received.  Also the K9 line item will be over but this will be offset with the additional K9 donations.  The Chief discussed the vehicle purchases.  

 Approval of Expenses for July 1 -31, 2013 – $821,296.02

Commissioner Granholm asked for a motion to approve the expenses for July 1 – 31, 2013 in the amount of $821,296.02.  A motion to approve the expenses was made by Commissioner Sechrist, seconded by Commissioner Redifer, motion carried.

 The Chief informed the Commissioners that the Auditor General’s office completed the audit on the pension plans on Tuesday, August 6, 2013.  There is one finding which will be detailed when the report is received.  The police pension did not claim an officer that had been deployed for the entire year.  The officer is allowed to be counted for the state aid.  There are also two resolutions that need to be approved.  These were recommended by the state auditors.  Resolution 2013-08 – Adopting Procedures To Govern The Procurement Of Professional Services Contracts Regarding The Uniformed and Non-uniformed Employee Pension Plans.  Resolution 2013-09 – Amending The York Area Regional Police Non-Uniformed Pension Plan.  Commissioner Granholm stated he would like to have the full Commission present when the Resolutions are acted upon.  The Resolutions will be placed on next month’s agenda.


There was no solicitor’s report. 


The Chief informed the Commissioners an additional officer has been certified by the Attorney General and PA State Police as a Class A Wiretapping and Electronic Surveillance Operator.  There are now two officers certified in this area.

 The Chief reported Officer Mallette and Officer Hoshauer, Jr. are now certified Motor Carrier Inspection and Enforcement Officers.  It is very complicated to get Officers admitted to this training.  They have completed all of their tests but are still required to complete 30 supervised inspections.  The inspections will be under the supervision of Corporal Dyke.  We previously had three Officers certified in this area.  When Officer Hoffer and Sergeant Blair retired it left us with only one Officer in this area.   

 The Chief stated Detective Hopple has been assigned to the York County Fire Investigation Response Team. 

 The Chief reported the volunteer hours are down but will be increasing in August with all of the hours put in to help with National Night Out.  He will report more on National Night Out in his September report. 

 The Chief informed the Commissioners the Department is currently involved in the abduction of a child investigation.  A suspect was arrested in Windsor Township on Wednesday morning.

 The Chief advised the Commissioners we have a new reporting system in place which we started on July 1, 2013.  The Officers are now able to do their computer work from the vehicles.  The Officers are entering their daily logs directly into the computer.  In the past the Officer’s daily time by municipality was entered into a time program.  This is no longer available.  The Chief stated we are working on trying to get a report to replace the Daily Hour Report by Officer. He also reported we are hoping to go live with the new scheduling software in September 2013.  This software was partially bought through a grant. 

 Commissioner Granholm inquired if the two new officers were sworn in.  The Chief advised him they were both sworn in.  Officer Meashey is still waiting for his MOPEC number which he needs to officially start his field training.  Officer Robert Miller is currently in his fifth week at the academy.      


Commissioner Redifer had no comments.

 Commissioner Sechrist had no comments

 Commissioner Ronald Smith wanted to commend Sergeant Montgomery for a great job done at National Night Out.  Every year it gets bigger and better.  He also inquired if anything has been figured out on billing for overage of hours since it is budget time.  There was a discussion of the overages and the unit system of billing.  He also feels there should be a committee to work on this issue.      

 Commissioner Granholm has no comments.

 The Commission recessed for an executive session at 6:27 pm to discuss a personnel matter, lawsuit and the Dallastown Area School District contract. 

 The Commission reconvened at 6:55pm.

 A motion was made by Commissioner Redifer to adjourn the meeting at 6:55 pm, seconded by Commissioner Sechrist, motion carried.

 Respectfully submitted and recorded by,


Tracy L. Fleming

Business Administrator



September 12, 2013                October 10, 2013                    November 13, 2013   

December 12, 2013                 January 9, 2014


Others Present:

Gary McBrien

Elizabeth Heathcote

Dianne Price

George McGee

Robert Steele

Tina Frutiger

Bob Frutiger